Homestay Host Family Responsibilities & Requirements

Hosting Responsibilities

Hosting international students can be a wonderful experience but it also involves responsibility.  That means you are not alone and our competent ACCOSAM staff are very much available to assist you.  But what are your responsibilities while hosting an international student?  Basically, they include:

  • – Provide a warm welcome and treat the student as a member of the family.
  • – Give the student a house key.
  • – Provide the student with three healthy meals per day, including a bag lunch for school days and a light evening snack as they demand.
  • – Provide a bed, a lamp, a table and a chair for the student’s room.
  • – Provide weekly linens and towels for the student.
  • – Set reasonable household rules including curfew. If your student plans to go out, know where and with whom the student is going. Keep the student’s cell phone number on hand.
  • – Communicate with the student on a regular basis.
  • – Assist the student if medical attention is needed and report it to ACCOSAM immediately. The student will have medical insurance. Family doctors or Walk In clinics are advisable. Emergency department in a hospital can be very expensive with a long waiting period. However if it’s necessary that the student will be taken to the hospital emergency please do so. The student is solely responsible for any medical expenses.
  • – Show the student how to get to school and come home the first day if you are not a walking distance to the school. We advise the host family to go with the student by public transportation on the first day of school so the student will know which bus to take.
  • – Let the student know where to buy weekly bus passes, as well as the location of local banks, attractions, entertainment, and shopping malls.
  • – Sit down with the student the day after arrival to discuss household rules in order to avoid misunderstandings.
  • – Provide a private bedroom for each student unless double placement has been confirmed;
  • – Provide a safe and comfortable environment, and accommodating no more than three (3) international students (including students from other organizations);
  • – Notify our office if there are changes anticipated to the hosting arrangements;
  • – Ideally, the student should have dinner with you and your family as often as possible. If you are unable to cook some evenings, please let the student know in advance and leave food for him/her to prepare;
  • – Allow access to common areas in the house (e.g. kitchen, living room, garden) and to keep these shared areas clean and tidy
  • – Furnish bedrooms with a comfortable, standard bed, wardrobe, drawers and study desk
  • – Student rooms should be cleaned weekly and fresh bed linen and towels provided
  • – Give access to the laundry facilities so students can launder their own clothes
  • – Where provided meals should be shared with the family and be varied and nutritional
  • – Keep the school informed about any problems the student may be experiencing
  • – Respect students’ different cultural backgrounds and to be sensitive to their particular needs
  • – Encourage the students to practice their speaking at home
  • – Be present in the home during the student’s stay.
  • – Provide adequate bathing facilities so students can take a daily bath or shower
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As a homestay host, you are expected to provide or do the following:

  • – A caring stable environment.
  • – A clean bedroom with a separate comfortable bed for each student, wardrobe space and a place for the student to study in peace.
  • – When applicable, provide suitable meals.
  • – Be available to assist the student upon arrival with familiarising themselves with your house and locality.
  • – Be present throughout the period of the students stay or make arrangements and inform ACCOSAM if no adult will be present at night time.
  • – Make a small amount of time each day to converse with your student to help with their English as well as making them feel part of the family.
  • – Include your student in family activities.
  • – Take all complaints seriously no matter how trivial and always remember English is not the students’ native language, misunderstandings can occur.
  • – The host should refrain from discussing Religion and respect the Religious beliefs and background of the student.

HOMESTAY HOST MINIMUM REQUIREMENTS

  • – The home must be clean and comfortable and have appropriate furnishings suitable for student.
  • – Each student is to have their own room, bed, lamp, desk/chair, enclosed wardrobe and drawers. If it is a shared room there should be no more than 2 students per room (same sex) each of whom must have their own separate bed, lamp, desk/chair and enclosed wardrobe/drawers.
  • – Students are not to share rooms with host family members. Sharing arrangements will only be permitted if a request by the student’s parents has been approved by the Educational Provider and ACCOSAM.
  • – The bedroom assigned to the student is solely for their use only and should not be used/accessed by any other family member for reasons such as storage.
  • – Students should be provided with a key to the home or arrangements made so that the student can gain access at any time.
  • – There must be adequate lighting for study purposes.
  • – Homestays must provide a bed, a space to study and up to three meals per day, depending on the type of students you will have.
  • – There must be heating in winter and some means of cooling in summer.
  • – There must be a lockable bathroom and the student allowed a reasonable time to shower (10 – 15 minutes).
  • – There must be access to the kitchen and laundry facilities.
  • – There must be access to shared living areas and reasonable internet access in the home.
  • – There must be no mixing genders of students.
  • – A permanent room must be allocated for the sole use of the student. The room must be within the main residence and the homestay hosts must reside at this address. It is not permitted to place any student aged under 18 years in a granny flat or a converted garage separate from the main residence.
  • – The host must not operate any other form of accommodation business such as Boarding House and/or Vacation Rental etc. from the homestay address.
  • – Twin share room arrangements are for a maximum of two students, apply only to students of the same gender and each student has a separate bed. All share room arrangements will require pre-approval from ACCOSAM and the student’s parents.
  • – Students are not to share rooms with host family members. Sharing arrangements will only be permitted if a request by the student’s parents has been approved by the Educational Provider andACCOSAM.
  • – The maximum number of students permitted to live in the homestay is three (3), regardless of their age, nationality, learning institution or the duration of the stay. It is a serious breach to exceed this limit.